About our support roles
What our Secretaries do
Role description & responsibilities
The role of the secretary is to support the chair in ensuring the smooth functioning of the Committee. In organisations without paid staff, the secretary may take a greater role in the day-to-day administration of the organisation.
The Secretary’s tasks include
Ensure Responsible Administration
Prepare agendas in consultation with the Chair (and chief officer).
- Circulate agendas and any supporting papers in good time.
- Receive agenda items from other committee members.
- Check that quorum is present.
- Minute meetings and circulate the draft minutes to all committee members.
- Ensure that the chair signs the minutes once they have been approved.
- Check that committee members and staff have carried out agreed actions.
- Circulate agendas and minutes of the annual general meeting (AGM) and any special or extraordinary general meetings.
- Ensure up-to-date records are kept of committee membership.
- If a company limited by guarantee, act as company secretary and ensure statutory requirements are met.
- Make Arrangements for Meetings
- Ensure arrangements for meetings are met.
Qualities and Skills Required
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- Organisational abilities.
- Experience of committee work and procedures.
- Minute-taking experience (if this is not being delegated to staff).
- Good communication and interpersonal skills.
- Impartiality, fairness and the ability to respect confidences.
- Approachable and sensitive to the feelings of others.
- Well organised and an eye for detail.
- Ability to work well with the Chair.
- Good time-keeping.
Time Commitment
The role of Secretary requires an estimated commitment of 2 hours per month
Length of Position: 12 months
Have you been referred to the NMC? Contact us as early as possible if you need our support.
Volunteer
How to get involved
Support staff
Secretaries & Admins
We always need two or three people who fulfil the role of secretaries for the CIC committee. As well as prepping for and attending committee meetings, our secretaries help ensure other administrative tasks are completed and recorded.
Lead roles
Additional members who attend committee meetings approximately 3 times a year to feedback on their lead roles:
Stephanie Poole – Neurodiversity lead – Steph is an Advanced Clinical Practitioner and an Autistic advocate who raises neurodiversity awareness in the workplace. Steph supports our neurodiverse NMCWatch members.
Kamila Hering – LGBTQ Lead. Kamila is an experienced nurse who as a relatively new member of NMCWatch has observed the need for this role among members.
Kenny Brady – Safeguarding lead. Kenny is a mental health nurse and is experienced in working with those going through drug and alcohol dependency.
Who we are
Meet the CiC
Our directors and executive committee bring many years experience to NMCWatch.
Our Admin team
All our services need admins and secretaries who deal with day-to-day issues.